Exciting Update!
We previously offered a lower-cost party option that included use of our party room during open hours. While we loved being able to provide this option, the room was often reserved but unused, which limited play space for our community.

We’re excited to share that we’ll be transforming this area into a brand-new play room to better serve more children and families during daily open play!

✨ Follow us on social media for updates and sneak peeks as this new space comes to life!

Play Dates & Celebrations During Open Hours

To keep our shared play space comfortable and inclusive for all families, we do not allow impromptu parties during open play hours (including cake, cupcakes, gifts, balloons, or large gatherings) unless you have booked a Private Play Party.

When party items are present, children who are not part of the celebration often feel excluded or upset, which creates an uncomfortable dynamic for everyone. Thank you for helping us maintain a welcoming environment for all guests.

If you’d like to meet friends for a play date during open hours, please keep groups small (no more than 8 children).

Many families choose to play here together and then continue celebrating elsewhere afterward — that works great! If you plan to do this, please:

• Let us know in advance that your group is coming

• Inform guests this is a play meet-up (not a party at Mendo LEAP)

• Ensure no gifts or party items are brought inside

This helps our team welcome your group smoothly and avoids confusion at check-in.

Thank you for your understanding and cooperation in keeping Mendo LEAP joyful and inclusive for every child. 💛

Private facility bookings are sold by the hour and not per person. You can have up to 150 people in the facility. How you divide that up between adults and kids is up to you. Please ensure there is at least enough adults to properly supervise the children during play. (Attendance numbers tracked on the honor system)

What to Expect

Private Facility Rental @ Mendo LEAP

Capacity
Up to 150 total guests

Arrival & Set-Up

You may arrive up to 30 minutes before your event to set up (unless additional time was arranged).
Children may not enter the play area during set-up.

Host Perks

As the party host, enjoy complimentary coffee or tea — help yourself!

Food & Drinks

You’re welcome to bring outside food and beverages.
Please keep all food and drinks outside the play area.

Décor

Decorate as you wish and arrange our tables and chairs to fit your event.

Open Tab Option

We can open a host tab for items like coffee, tea, socks, or snacks for your guests.
Your tab will be finalized before departure.

Cake & Desserts

We recommend serving desserts toward the end to prevent sticky hands in the play area.
If children return to play after eating, please wipe or wash hands first.
Thank you for helping keep the space clean!

Trash

We’ll provide trash bags. Please take all trash with you, as we do not have on-site garbage service. Thank you!

During Your Event

We’ll check in occasionally to ensure you have everything you need, otherwise giving you privacy.
You can always find us at the check-in desk.

Time Reminders

• 20 minutes remaining: friendly host reminder

• 10 minutes remaining: play area clean-up begins + goodbye song

• 5 minutes remaining: lights may dim if needed

We’re happy to help keep things on schedule so you can enjoy hosting!

End of Event & Payment

All tabs and balances must be settled before departure.

Post-Event Clean-Up

You have 30 minutes after your booking to finish clean-up.
Children may not enter the play area during this time.

Our team begins an extensive deep-clean immediately after your event — thank you for helping us stay on schedule!

You can decorate as much or as little as you like! You may rearrange tables and items. If you let us know your plan we can have things moved for you so it’s ready when you arrive to decorate.

Please do not tape or tack anything to the walls. We have provided hardware specifically for your convenience to avoid damage to our walls.

You can bring in all the food, drink and decor you want (it just cannot go in the play area.)

Open Snack Bar: you just let us know the limit/unlimited and we will manage pampering your guests with our ‘healthy’ snacks.

Just let us know the limit/unlimited and we will manage pampering your guests with our specialty coffee and tea bar (hot chocolate included.)

Members get a free coffee bar for all their adult guests!

Setup & Cleanup Time
You may arrive 30 minutes before and stay 30 minutes after your party for setup and cleanup.

Additional time can be prearranged at $60 per 30 minutes (please request in advance).

If cleanup exceeds your 30-minute window, a $60 minimum fee applies.
Parties that run past the scheduled end time incur a $50 fee per 15 minutes (staffing/overtime).

Please ensure guests exit the play area promptly at your party end time and that children do not enter during setup/cleanup so staff can begin cleaning.

Extra play time may be added in advance at $200/hour.

You may prearrange a longer set up or clean up time for $60/30min. Please respond to any of our emails to request this add on ahead of time so we can ensure we have the appropriate staff there to accommodate you.

You can absolutely add on more play time for $200/hr!

$50 Extra Time FEE: If your party goes over time and we feel you are not respecting our time and prompts to end your event, there will be a $50 fee added to your invoice every 15 minutes that guests haven’t left. (if there is a reason why you feel you need more time please come talk to us.) This fee is at the discretion of Mendo LEAP. Thank you for understanding, as you can guess, this has happened so we have had to add this fee unfortunately.

If you need an explanation as to ‘why’: We have to pay our staff longer to stay at your event and if they have already worked a full shift, this means we will have to pay them overtime. This also means they cannot start their deep cleaning duties on time which will make things logistically difficult.

Communication:

We will send you a confirmation email, a “one week away” email, a “day before” email and a “follow up” email within a few days after your event. Please respond to any of those emails to communicate with us any special requests, questions or feedback.

We completely understand that and will gladly reschedule your party up until the day before the party!

We offer free coffee and tea bar for all adults to our active members or bundle holders who book!

Helium Service: Simply drop off your balloons and we will have them blown up and ready for you when you arrive! Price Per Balloon. Must be arranged in advance because not all staff are trained on helium services or we may be out of helium.

12in and under: $2

13in-18in: $2.75

19in-24in: $3.50

25in-36in: $5.00

37in and up: $10

Service Fee Per Order: $10

we will have your invoice ready for you to pay before you leave after your party. :)